Should You Use Payroll Cards? Learn the Pros and Cons

Payroll cards are a growing trend in small business: about 14 million payroll cards were in use in 2017. And for good measure – payroll cards fill a very real need. According to a 2017 FDIC study, almost 9 million U.S. households don’t have bank accounts. Payroll cards provide easy access to paychecks without the need for a bank account or banking relationship. This can be crucial for many Americans who cannot (or choose not to) open a bank account.

What is a payroll card?

Payroll cards allow employees to access their paychecks without having to set up a bank account. They function like debit cards: Payroll cards are loaded with a paycheck each pay period and can be used to withdraw cash or make purchases. This can be an advantageous tool for small businesses with employees who don’t have bank accounts or don’t have a lot of banking options in their location.

Depending on which payroll card service you elect to sign up for, it may be more cost-effective to provide a payroll card option to your workers. Printing and handing out checks can be expensive, and certain payroll companies may charge extra for things like direct deposit.

From a worker’s perspective, it’s important to understand the different fees associated with payroll cards, as they aren’t exactly like traditional debit cards. While it can be a great option for employees with no bank account, there are some fees you’ll have to pay, like monthly maintenance fees, ATM withdrawal fees, balance inquiry fees, fund transfer fees and account closure fees. Exact fees will vary widely depending on which company you’re working with.

Payroll card pros and cons

Payroll card pros

  • Payroll cards are a simple, easy way to access your paychecks without having a bank account.
  • If you lose your payroll card or it’s stolen, it can be easily replaced (for a fee, of course).
  • It’s a convenient option. There’s no need to go to a bank to cash a check or check-in to see if your deposit has hit your account. You can access your funds immediately.
  • Payroll cards are easily replaced.
  • There is no risk of debt or financial liability, as the card acts as a debit card and not a credit card.

Payroll card cons

  • You don’t get the same benefits of a bank account, like favorable interest rates.
  • It may cost you to view your balance.
  • While easily replaced, your card can technically still be lost or stolen, which is not an issue with direct deposit.
  • There are additional fees to use your card
  • Depending on your industry, it may not be a good payment option.

Payroll card providers

There are several payroll card providers for small businesses. Some major payroll providers offer payroll cards as a way to compensate employees. If you’re working with a major payroll provider, talk with your representative to determine what payment via payroll cards would look like for your business.

In terms of other options, there are a few payroll card providers to consider, according to the American Payroll Association.

  • Money Network
    • Money Network offers payroll cards and an intuitive online experience to manage your payroll card offering. It offers enhanced security, flexible deposit options and limited liability. Money Network backs all its funds with the FDIC. This zero-liability protection means you’ll be covered if something happens to your payroll card. Money Network has more than 20 years of experience as a prepaid debit processing company, so you’ll be partnering with an established industry provider.
  • Netspend Skylight ONE Card
    • Netspend is one of the largest payment programs in the country, and offers some key features such as flexible enrollment and electronic reporting. It offers an online portal where employees can view online deposits and wage statements. As a full-service partner, this company also helps small businesses to implement and manage payment card programs. This includes help with setup, marketing, training, compliance and ongoing support. In addition to these features, it offers multiple distribution methods, reporting tools and card inventory management systems.
  • rapid! PayCard
    • This company offers a 100% e-payroll solution for its clients. There are several distribution options, including e-wallet payouts, digital checks and a host of payroll cards for your employees to choose from. It offers instant payment and electronic payroll delivery at zero cost for employers. It also offers electronic paystubs and other convenient payroll features for both employees and employers.
  • U.S. Bank
    • U.S. Bank provides payroll cards to small businesses, making it one of the few major banking institutions that backs payroll card initiatives. The weight behind the U.S. Bank name means you’ll be partnering with a proven financial partner. Its payroll card initiative is called Focus, and it includes fraud protection, online purchasing and 100% electronic payments. It also provides text and email alerts, cash-back rewards programs, savings account features and a mobile app.
  • Wisely
    • Wisely is a payroll card provider backed by ADP, one of the largest payroll processing and HR management companies in the United States. It offers fee-free cash access at ATMs and banks as well as cash back at retailers. This feature is unique, considering many payroll card providers require some kind of fee. Wisely also has a mobile app where users can manage funds – it also offers multiple sources for funding – so you can connect part-time job paychecks, tax refunds or any other kind of income to your Wisely account. It’s compliant in all 50 states, and there is high-level support for small businesses.

How to transfer money from a payroll card to a bank account

Transferring money from your payroll card to a bank account can be simple or complicated, depending on which payroll card provider you choose. Surprisingly, there isn’t a lot of information out there on how to transfer funds from a payroll card to a bank account. Some services build it into their offerings, while with others, you may have to speak with your bank or payroll card provider.

Payroll cards are ideal for workers with no bank account, while direct deposit is a better option for workers who need immediate access to funds through a bank account. If your employer offers you a payroll card, it also must offer you either a direct deposit or paper check option as well. There are several labor laws that require employers to provide multiple options. If you have a payroll card and you need to transfer funds to your bank account, it’s best to talk to your provider or employer. Keep in mind that you may pay a fee to transfer money to a bank account.

Bottom line

Payroll cards are an ideal option for small businesses looking to save money on processing payroll. They are also a vital tool for employees who don’t have bank accounts. There are several payroll card providers. Most of the large payroll processing companies offer small businesses a payroll card option. There are a host of third-party companies that can provide independent service, should your organization process payroll manually or work with a partner that doesn’t offer payroll card services.

From an employer perspective, payroll cards can be a great way to securely compensate your employees while saving money on direct deposit fees and paper check overhead.

As an employee, be aware of the fees and conditions associated with payroll cards. You should use a payroll card that provides some kind of online portal or mobile app.

There are several pros and cons to using payroll cards, but, as usual, the best option for your business depends on your workers, your business’s needs, and overall cost.